Introduction
In today’s world of hybrid work, remote teams, flexible schedules, and client-based projects, accurate time tracking is no longer optional — it’s essential. From improving productivity to ensuring profitability, understanding how your team spends their time can give you a competitive edge.
One tool that consistently tops the list for ease of use and functionality is Toggl Track. Known for its beautiful interface and powerful tracking capabilities, Toggl Track is used by freelancers, agencies, consultancies, and growing SaaS businesses alike.
In this comprehensive 2025 review, we’ll explore what makes Toggl Track stand out, where it can improve, and whether it’s still the top choice for modern teams looking to optimize their time.
What is Toggl Track?
Toggl Track is a cloud-based time tracking tool designed to help individuals and teams log hours across multiple projects and clients. With manual and automatic tracking modes, powerful reporting, and over 100 integrations, Toggl Track empowers businesses to:
- Understand how time is spent
- Optimize project profitability
- Improve resource allocation
- Deliver accurate billing and invoicing
Toggl Track started as a freelancer-focused tool but has evolved to support more complex team needs, including remote-first companies, agencies, and SMBs.
Key Features of Toggl Track (2025)
One-Click Time Tracking
Start timers instantly from the web app, desktop app, mobile app, or browser extension. You can also add manual entries for more flexibility.
Auto-Tracking & Background Tracking
Toggl Track detects app and browser activity, suggests time entries, and helps fill gaps in your timeline automatically.
Project & Client Tracking
Track time per project, client, or task. Set billable rates, budgets, and alerts to ensure profitability and budget compliance.
Detailed Reporting
Generate visual dashboards, detailed reports, and exportable summaries. Track billable vs. non-billable time across team members, clients, and projects.
Team Management
Manage team members, assign roles, and set permissions. View real-time activity and timesheets for transparency.
Offline Time Tracking
Track time offline — syncs automatically when reconnected.
Integrations
Toggl Track integrates with tools like Asana, Trello, Jira, Slack, Google Calendar, Notion, ClickUp, and many more.
Mobile & Desktop Apps
Available for iOS, Android, macOS, Windows, Linux, and Chrome.
Advanced Features
Project Budgeting & Alerts
Set fixed-fee or hourly budgets and receive notifications when approaching limits.
Custom Tags & Fields
Use tags to segment data and enable advanced filtering for in-depth reporting.
Reminders & Scheduled Reports
Automatic email reminders to log time and scheduled delivery of reports to stakeholders.
Billable Rate Management
Assign billable rates per team member, client, or project for accurate profitability tracking.
API & Webhooks
Automate workflows and build custom integrations with Toggl’s API.
User Interface & Experience
Toggl Track’s UI is a key differentiator. It’s:
- Intuitive and fast for beginners
- Elegant and modern
- Consistent across web, desktop, and mobile
Even users new to time tracking can get up and running within minutes. Toggl Track makes the often-dreaded task of tracking time feel natural and frictionless.
Use Cases for Toggl Track
Freelancers & Solopreneurs
Track hours for multiple clients. Generate accurate invoices based on logged time.
Agencies & Consultancies
Analyze team utilization, manage client budgets, and improve project profitability.
Remote & Hybrid Teams
Increase visibility and accountability across distributed teams. Identify time bottlenecks and inefficiencies.
Project Managers
Forecast timelines, monitor budgets, and allocate resources based on real time data.
Corporate Teams
Encourage transparency across departments. Use time data to support strategic decision making and operational planning.
Best Practices for Teams Using Toggl Track
1. Standardize Project & Tag Naming Conventions
Consistent naming ensures cleaner reports and easier analysis.
2. Encourage Daily Logging
Daily time logging leads to higher accuracy vs. end-of-week entries.
3. Automate Reporting
Schedule reports for project managers and leadership to stay informed.
4. Review Data Monthly
Hold regular reviews to identify trends, celebrate efficiency gains, and address time drains.
5. Integrate with PM Tools
Sync Toggl with Asana, Trello, or ClickUp to map time tracking directly to project milestones.
Pros and Cons
Pros
- Best-in-class UI/UX
- Very easy for teams to adopt
- Deep reporting capabilities
- Powerful integrations
- Excellent mobile and desktop experience
- Scales well from solo users to larger teams
Cons
- Lacks native payroll or invoicing (can integrate with 3rd-party tools)
- Advanced resource management is limited compared to ERP solutions
- Manual tracking can still be tedious for teams without auto-tracking discipline
Pricing (2025)
| Plan | Price (per user/month) | Key Features |
|---|---|---|
| Free | $0 | Basic time tracking, unlimited projects |
| Starter | $10 | Billable rates, project templates, reporting |
| Premium | $20 | Auto-tracking, scheduled reports, reminders |
| Enterprise | Custom | Advanced controls, onboarding, priority support |
The free plan is ideal for freelancers and small teams. Premium and Enterprise plans are great for growing businesses and distributed teams.
Toggl Track vs Other Time Tracking Tools
| Tool | Strengths | Best For |
| Toggl Track | UI, ease of use, reporting | SMBs, agencies, freelancers |
| Harvest | Invoicing + time tracking | Client-heavy teams |
| Clockify | Feature-rich free plan, affordability | Startups, budget-conscious |
| Timely | Fully automatic AI-based tracking | Creative teams, design firms |
| Hubstaff | Employee monitoring, GPS tracking | Field service or hourly workers |
Customer Feedback & Community
Toggl Track has earned a strong reputation:
- 4.7/5 on Capterra
- 4.6/5 on G2 Crowd
- Over 5 million users worldwide
The Toggl community is active, and the company frequently updates the product with new features based on user feedback.
Why Time Tracking is Critical in 2025
With the rise of hybrid work and outcome-based billing, businesses must:
- Track and bill clients accurately
- Align team capacity with revenue targets
- Maintain transparency across remote teams
- Drive productivity through data-informed management
Toggl Track offers an elegant solution to these modern demands.
Final Verdict
Is Toggl Track still the best time tracking tool for teams in 2025?
For most small to mid-sized teams, remote-first companies, and creative agencies — absolutely. It offers the ideal blend of simplicity, depth, and flexibility, without the complexity of enterprise-grade platforms.
If you need advanced resource planning, payroll, or deep project management, tools like Harvest or Hubstaff might be better fits. But for elegant time tracking that actually encourages adoption, Toggl Track remains the go-to choice.