In the ever-evolving world of remote work and digital collaboration, choosing the right project management tool can make or break team productivity. Two giants dominate the space in 2025: ClickUp and Trello. But which one suits your business needs better?
In this detailed comparison, we break down ClickUp vs Trello across features, pricing, integrations, user experience, and more, helping you pick the perfect tool.
What is ClickUp?
ClickUp is a comprehensive, all-in-one project management solution that offers robust features for task management, goal setting, time tracking, document sharing, and team collaboration.
Key Features of ClickUp:
- Customizable task statuses and workflows
- Docs and wikis
- Time tracking
- Goal tracking and OKRs
- Advanced reporting and analytics
- Hundreds of integrations
What is Trello?
Trello is a simple, intuitive project management tool known for its Kanban board-style layout. It’s popular for visual task organization and quick onboarding.
Key Features of Trello:
- Drag-and-drop Kanban boards
- Power-Ups (integrations)
- Templates for different project types
- Automation with Butler
- Team collaboration and notifications
ClickUp vs Trello: Feature Comparison
| Feature | ClickUp | Trello |
|---|---|---|
| Task Management | Advanced with customizable fields | Basic Kanban boards |
| Automation | Built-in, powerful | Butler automation (limited) |
| Integrations | 1,000+ integrations | Limited via Power-Ups |
| Reporting and Analytics | Detailed, customizable dashboards | Basic task tracking |
| Document Management | Built-in Docs | Third-party integrations needed |
| Time Tracking | Native time tracking | Requires Power-Up |
| User Interface | Feature-rich but steeper learning curve | Extremely intuitive |
Pricing: ClickUp vs Trello
ClickUp Pricing (2025):
- Free Plan: Limited features for personal use
- Unlimited Plan: $7/user/month (billed annually)
- Business Plan: $12/user/month
- Enterprise: Custom pricing
Trello Pricing (2025):
- Free Plan: Basic boards and cards
- Standard Plan: $5/user/month
- Premium Plan: $10/user/month
- Enterprise: Custom pricing
Key Takeaway:
- ClickUp offers more value for teams needing robust functionality.
- Trello is cheaper for small teams needing simple task management.
User Experience: ClickUp vs Trello
ClickUp User Experience:
- Heavily customizable but can be overwhelming for new users.
- Best suited for complex projects and tech-savvy teams.
Trello User Experience:
- Extremely user-friendly.
- Quick onboarding; ideal for individuals or small teams.
ClickUp vs Trello for Remote Teams
Why Choose ClickUp for Remote Work:
- All-in-one workspace eliminates tool switching.
- Built-in chat and Docs for collaboration.
- Time tracking to monitor remote productivity.
Why Choose Trello for Remote Work:
- Lightweight and easy to manage.
- Ideal for teams using external tools for time tracking and document management.
Mobile Apps and Accessibility
Both ClickUp and Trello offer powerful mobile apps for iOS and Android, allowing remote teams to manage projects from anywhere. ClickUp’s mobile app, however, offers deeper functionality.
Pros and Cons: ClickUp
Pros:
- Feature-rich
- Scalability for growing teams
- Highly customizable
Cons:
- Steeper learning curve
- Can be overwhelming initially
Pros and Cons: Trello
Pros:
- Easy to use
- Fast setup
- Cost-effective for small teams
Cons:
- Limited features compared to ClickUp
- Dependence on Power-Ups for advanced functionality
Which One Should You Choose?
| If You Need… | Choose… |
| Comprehensive project management | ClickUp |
| Simple task tracking | Trello |
| Custom workflows | ClickUp |
| Quick setup and onboarding | Trello |
| Advanced reporting | ClickUp |
| Budget-friendly basic features | Trello |
Final Verdict: ClickUp vs Trello in 2025
Both tools are excellent, but the right choice depends on your team’s needs.
- Choose ClickUp if you need an all-in-one, scalable project management system with powerful features.
- Choose Trello if you want a simple, budget-friendly task manager that’s incredibly easy to use.
No matter which one you choose, both ClickUp and Trello can boost your team’s productivity if implemented correctly.